Management Assistant (80-100%)
Who we are
Tillotts Pharma (www.tillotts.com) is a fast-growing international specialty Pharma company located outside of Basel employing over 300 employees in Switzerland and abroad. We are dedicated to the development, in/out-licensing, acquisitions and marketing of innovative pharmaceutical products in the field of gastroenterology and specialty products. We successfully market our own as well as in-licensed and acquired products in over 65 countries through our affiliates as well as a network of carefully chosen licensing- and marketing partners. We are engaged in close collaborations with pharmaceutical research centers and universities. Tillotts group is reporting in IFRS and consolidating different affiliates in Europe.
Main key responsibilities
- Support various Tillotts Pharma departments and the members of the Management Committee in the following areas:
- General administrative support (including ad-hoc requests)
- Support with PowerPoint presentations (including the creation of complex graphics and animations), Excel, Word documents (creating or finalizing documents)
- Credit card statements
- Planning and organizing business trips and events
- Handling congress registrations, organizing meeting rooms, travel arrangements including tracking and follow-up
- Planning and organizing smaller internal events
- E-mail correspondence, in English and German language
- Administrative contact for internal and external customers as well as for our parent company in Japan
- Front Desk Tasks:
- Fixed working hours approx. 20% plus vacation replacement
- Professional support of customers, suppliers and business partners in an international environment
- Handling internal and external mail (incl. courier shipments)
- Organizing catering for meetings and events (including preparation of meeting rooms)
- Procurement and management of office supplies and maintenance materials
- Various administrative front desk tasks
Who you are
- Commercial or similar education or training (business school, hotel management)
- 3+ years of experience in similar positions
- Fluent in German very good written and spoken English skills
- Experienced MS Office (Word, Excel, PPT) and Sharepoint
- Pleasant, smart appearance and excellent manners
- Reliable, punctual, and able to work under pressure
- Able to multitask
- Passionate about customer satisfaction and service orientation
- Flexible team player with a positive attitude and a sense of humor
- Driver’s license category B
What we offer
- A great opportunity to work in a diverse environment where you can learn, develop your existing competences, and learn new skills.
- A highly flexible workplace where we respect Work-Life balance and where open communication and great team spirit is highly valued.
Please note that we only accept direct applications (no recruitment companies)
- Human Resources, Tillotts Pharma AG
Yolanda Perez is looking forward to receiving your complete application
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